Planning a vacation or weekend getaway can be both exciting and overwhelming. Whether you’re heading to the coast, mountains, or a vibrant city, preparing ahead makes a big difference. That’s why we’ve created this comprehensive guest guidebook to help you feel right at home from the moment you arrive at your vacation rental. From check-in tips to local hotspots, here’s everything you need to know before you arrive.
1. Check-In and Arrival Instructions
Before you set off on your trip, review the check-in procedures provided in your booking confirmation or welcome email. Most vacation rentals now offer self-check-in via a smart lock or lockbox, meaning you can arrive at your convenience.
🔑 Pro Tip: Save or print out your access codes and directions before your trip in case you lose service. Tools like Google Maps Offline are great for navigating remote areas.
Also, take note of check-in and check-out times. Respecting these ensures the cleaning crew has time to prepare the property for the next guests.
2. What’s Included (And What’s Not)
Every rental is different, so it’s important to know what amenities are available. Most hosts will provide:
-
Fresh linens and towels
-
Basic toiletries (soap, shampoo, toilet paper)
-
Fully equipped kitchen
-
Coffee and tea essentials
-
Wi-Fi and streaming services
Check your listing for extras like a grill, hot tub, or fire pit, and always confirm if these amenities are seasonal or require special instructions. Some homes may also offer beach gear, baby items, or pet amenities. If you’re unsure, contact your host directly or check the listing’s FAQ section.
📦 Don’t forget to pack the essentials that may not be provided like:
-
Toothbrush and toothpaste
-
Personal medication
-
Special cooking ingredients
-
Chargers for all your devices
If you need help packing, check out this Vacation Rental Packing List by Travel + Leisure.
3. House Rules & Safety Guidelines
Every vacation home comes with its own set of house rules. These are designed to ensure a safe, clean, and respectful environment for all guests and neighbors. Common house rules may include:
-
No smoking inside
-
Quiet hours (especially in residential neighborhoods)
-
No parties or unregistered guests
-
Pet policies (even if it’s a pet-friendly rental)
Make sure to read the welcome binder or digital guidebook your host provides. It usually contains information on how to use appliances, trash disposal, Wi-Fi password, and emergency contact details. Some hosts even include video walkthroughs for things like hot tub use or grill safety.
For fire safety and peace of mind, the National Fire Protection Association (NFPA) recommends testing smoke and carbon monoxide detectors, which hosts are typically required to provide.
4. Local Recommendations & Things to Do
One of the best parts of staying in a vacation rental is getting a taste of the local lifestyle. Many hosts curate custom guidebooks with restaurant recommendations, sightseeing spots, and nearby services like grocery stores or pharmacies.
Here are a few universal tools that can help you plan your stay:
-
Yelp – Great for discovering restaurants, coffee shops, and services
-
AllTrails – Perfect for finding nearby hiking or biking trails
-
TripAdvisor – User-generated reviews on attractions and tours
-
Eventbrite – Discover local events happening during your stay
Want to explore like a local? Ask your host for off-the-beaten-path recommendations, such as hidden beaches, family-owned restaurants, or the best spot to catch the sunset.
5. Respecting the Property and Neighborhood
Vacation rentals are often located in quiet residential communities. Respect the neighbors by following quiet hours, parking in designated spots, and keeping outdoor lights to a minimum at night. If you’re using outdoor amenities like a pool or hot tub, be mindful of local noise ordinances.
🧹 Before check-out, follow any light cleaning instructions the host provides, such as:
-
Taking out the trash
-
Loading the dishwasher
-
Locking all doors and windows
Following these simple steps helps your host prepare for future guests and earns you a glowing review.
6. In Case of Emergency
Hopefully, you won’t need it—but every guest should know where to turn if something goes wrong. Your guidebook should include:
-
Emergency contacts (local police, fire department, nearest hospital)
-
Host’s phone number or property manager contact
-
Instructions for shutting off utilities in case of emergency
You can also use the Red Cross First Aid App for basic first aid tips while traveling.
Final Thoughts
Staying in a vacation rental gives you the comfort of home with the excitement of travel. With a little preparation and this guidebook in hand, you’re ready to relax, explore, and enjoy your stay to the fullest.
If you’re a guest preparing for your trip, feel free to reach out to your host with any last-minute questions—they’re there to help make your visit smooth and enjoyable. Check our PROPERTIES
Happy travels! 🌎✨
